Documentation
Certificate of Destruction & Serialized Asset Reporting
A certificate of destruction is a formal document confirming that specific equipment or media was destroyed: when, how and by whom. On its own it is a summary. Serialized reporting is the device-level evidence behind it. USACA Group provides both, so every data-bearing device can be traced from pickup to destruction.
Who this service is for
Compliance, information-security and audit teams, IT asset managers and procurement staff who need evidence that retired equipment and data were handled properly, and who have received pallet-level paperwork that auditors would not accept.
The documentation behind an auditable IT disposal: a certificate for the file and a serial-level report that proves it.
- certificate of destruction
- certificate of data destruction
- hard drive destruction certificate
- serialized asset report
- IT asset disposal documentation
What you receive
Certificate of destruction
A signed summary confirming that the listed media was destroyed, with the date, destruction method and a reference to the supporting report. This is what most policies ask you to keep on file.
Serialized destruction report
The device-level record: each drive or data-bearing device by serial number and type, matched against your manifest, with the destruction method recorded for each.
Serialized asset inventory
For full equipment disposals, a report of every asset received, including make, model and serial, and its outcome: remarketed, harvested for components or recycled.
Chain-of-custody records
Seal numbers and custody handoffs from your location to USACA facilities, linking what left your site to what was destroyed.
Variance reporting
Any serials missing from, or not listed on, your manifest are flagged before the certificate is issued, so gaps are resolved rather than discovered in an audit.
How it works
A documented process, start to certificate.
- Step 01
Agree the evidence
Before pickup, we confirm which documents you need and the manifest format to reconcile against.
- Step 02
Seal & record
Containers are sealed at your location and seal numbers recorded.
- Step 03
Scan on receipt
Each device is scanned at USACA facilities and matched to your manifest.
- Step 04
Destroy & log
Media is destroyed at our facilities and the method is recorded per serial.
- Step 05
Resolve variances
Differences between the manifest and what was received are reported to you.
- Step 06
Issue documents
Certificate, serialized report and custody records are delivered together.
FAQ
Common questions
Still unsure? Send the details through an inquiry and a specialist will answer directly — usually within one business day.
Related
Explore more of what we do
Data Destruction Services
One accountable process for every type of data-bearing media, from collection to certificate, with the method matched to the media.
Hard Drive Shredding
Drives move under sealed chain of custody to our secured warehouses, where they are shredded, serialized and certified.
Enterprise Hard Drive Destruction
Recurring and multi-site drive destruction with serial-level reconciliation and audit-ready evidence.
IT Asset Disposition (ITAD)
A single accountable partner for every retired laptop, server, switch and storage array — with the paperwork to prove what happened to each one.
Server Recycling
Retired servers, blades and storage routed to reuse, component recovery or responsible recycling, with drives destroyed and every serial accounted for.
Division 01: Sustainable Recovery
Recover the most value from decommissioning assets through responsible recovery, recycling, reuse and material management.
GuideHow businesses destroy hard drives
Methods, HDD vs SSD differences, custody and the records an auditor will ask for.
GuideHow to choose an ITAD company
The questions that separate a documented ITAD program from a pickup service.
Global network
Worldwide service and local execution across the Americas, Asia and Europe.
Quick quote
Get a quote for certificate of destruction & serialized reporting
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